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Payroll Manager

Location:New York, NY
Employment Type:Full Time
Department/Program:Central Office
Description:Analyzes, prepares, and inputs payroll data. Uses electronic systems to track time and leave and produce accurate and timely payrolls. Ensures compliance with all applicable state and federal wage and hour laws. Prepares, bi-weekly, monthly, quarterly, and year-end reports (gross payroll, hours worked, vacation and sick accruals, tax deductions, benefits deductions, garnishments, etc. Works with third party providers to ensure compliance with payroll and payroll tax reporting requirements. Reports to the Vice President of Finance.

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1) Pays employees by directing the centralized processing of bi-weekly payrolls and issuing paychecks or direct deposits to bank accounts.
2) Oversees the tracking of time and leave through an electronic system.
3) Maintains payroll information/tables/files by directing the collection, calculation, and entering of data; overseeing the maintenance of systems tables and files to ensure accurate and timely payments and reporting.
4) Prepares reports and provides payroll information by reviewing/compiling summaries of earnings, direct deposits, federal payroll taxes, garnishments, and other deductions; extracting data from system files and tables for specialized reporting; coordinating with programming staff.
5) Determines the accuracy of payroll information by balancing the payroll accounts and resolving payroll discrepancies; coordinates the payroll interface process to accurately report payroll costs on the general ledger.
6) Maintains internal controls by writing and updating polices and procedures for centralized processes; provides guidance to service programs to maintain internal control in a decentralized environment.
7) Collaborates with employees and management to communicate various payroll related policies, procedures, laws, standards, and government regulations.
8) Supports the annual budget process utilizing the payroll system by coordinating with the Finance Office and Human Resources.
9) Assists the Human Resource Department with issues related to withholding, certain employee benefits (e.g. health, life insurance, unemployment, and workers compensation), and other HR or Finance related issues such as job codes.
10) Provides administrative support, such as but not limited to, correspondence generation, record keeping, file maintenance, and payroll management data entry.
11) Assists in evaluation of reports, decisions, and results of Payroll Management in relation to established goals. Recommends new approaches, policies, and procedures to effect continual improvements in efficiency of department and services performed.

1. Considerable knowledge of payroll methods and practices, tax filing, and benefit administration. Maintaining current knowledge of applicable state and federal wage and hour laws.

2. Previous experience in a confidential administrative role with the ability to work well independently and the ability to prioritize and multitask in a fast paced environment. Ability to handle confidential information with discretion and integrity a must.

3. Ability to make recommendations to effectively resolve problems or issues by using judgment that is consistent with standards, practices, policies, procedures, regulations or government law.

4. Exhibit good judgment, practical day-to-day experience working with a diverse group of people, strong customer orientation, and hardworking.

5. Strong written and verbal skills, organizational excellence, interpersonal skills, and team-oriented.

6. Well-developed administrative skills. Strong analytical and problem solving skills. Attention to detail a must.

7. Proficient in Microsoft Word, Excel, and Power Point.


Education and Experience Requirement(s)
A Bachelors Degree in Accounting, Business Administration, Finance, or a related degree and four (4) years of experience in a professional/administrative capacity, with at least one year in a supervisory capacity. Any combination of education and/or work experience will substitute for minimum qualifications. Bilingual (Spanish) preferred.

Physical Demands

Working Conditions
General Office Environment.

Certifications & Licenses Required

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