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Purchasing and Procurement Coordinator

Location:New York, NY
Salary Range:Competitive + Generous Benefits
Employment Type:Full Time
Department/Program:El Rio Residence
Description:Reporting to the Vice President of Programs, the Purchasing and Procurement Coordinator is responsible for designing, managing, and implementing the procurement process; overseeing and ensuring the accuracy of all facilities invoicing and expenditures; monitoring and handling all facility inspections, equipment service requirements, and securing all permits, registrations, etc. This position is also responsible for fleet management including, inspections, registrations, repairs, and maintains the authorized drivers list for the organization. Works collaboratively with other members of the facilities team, and with program and administrative staff.
Duties:Including and not limited to:

Vet and and review current and potential vendors for all goods and services, including and not limited to exterminators, inspectors, maintenance, fire alarms, elevators, copiers, washer/dryer machines, office machines, service contracts, cell phones, etc.

Track and respond to work orders across the organization; review quality and cost-effectiveness; ensure compliance with requisition process

Maintain automobile fleet in safe condition and ensure all use of vehicles, gas, etc. is in compliance with all applicable policies

Ensure that all internal and external inspections, permits, certificates, and contracts remain valid, current, and in compliance with all agency and regulatory standards, such as our Building, Fire, and Food Certificates, the permits and licenses of our contractors, service agreements, etc.

Review and maintain supply deliveries and inventory; particularly food and janitorial supplies

Manage, provide notification of, and corrections to all violations; maintain required web-based documentation

Maintain itemized documentation of all purchases, by category, cost center, location, or other criteria, as needed

Perform other duties as assigned
Qualifications:Bachelor's degree + 3 years or Associate's Degree + 5 years of similar salaried experience

Demonstrated familiarity with processes and regulations involving procurement, building and auto maintenance, building, familiarity with pertinent licenses and entities

Sufficient computer familiarity to perform functions in MS Office, web-based programs, and other software as needed

Ability to interact with employees at all levels and other internal and external stakeholders, maintaining a professional and supportive approach including during sensitive situations

Physical Demands
Generally, nonphysical, but may require some lifting of supplies or equipment up to 50 lbs.

Working Conditions
General office environment. Field work will also likely be necessary


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