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Assistant Vice President for Program Administration

Location:New York, NY
Benefits:Comprehensive benefits, including 90% employer-paid health insurance
Employment Type:Full Time
Description:This is a key operational leadership role in a dynamic non-profit.

The Assistant Vice President of Administration is responsible for supervising and directing functions including: facilities management (building maintenance, vehicles, work orders, etc.); housing units (apartment finding and lease management); purchasing and procurement; stewarding legal cases; vendor management (including catering, electricity, plumbing, heating/air conditioning, etc.) all in accordance with funders requirements and Comunilife standards, mission, objectives and policies.

Reports to the Senior Vice President for Programs.
Duties:Responsibilities Include:
-Plan, develop, organize, direct and evaluate the organization's operational and administration functions and performance

-Provide direct supervision and dotted line oversight to operations staff

-Enhance, develop, and enforce policies and procedures; analyze established systems to improve overall operation and effectiveness

-Provide technical/professional advice and knowledge

-Support and improve budgeting and spending in operational functions

-In Facility Management, assess need and viability of internal or external sourcing of activities and services for telecommunications (in collaboration with IT) and data systems, building maintenance (boiler, AC, violations) and security, travel reservations, transportation and fleet management (violations, registrations, etc.) and records management (work orders); manage the ongoing provision of these services

-In Purchasing and Procurement, determine needs in collaboration with AVPs and Program Directors, oversee procurement process to meet quality, time, and budget parameters; track and manage expenses, develop system for inventory, and assess vendor resources

-In Housing, provide administrative support and guidance to housing team/apartment finders

-Evaluate the operations/administrative team structure and performance; provide effective management and leadership

Supervisory Responsibility:

This position manages all employees of the department and is responsible for the performance management and hiring of the employees within facilities, housing, purchasing & procurement and any other assigned.


Travel to the programs located in the Bronx, Manhattan, Brooklyn and Queens is expected for this position.

-Strategic and Analytical Thinking
-Problem Solving/Analysis
-Financial Management
-Project Management


-Master's degree in Business or Public
-10-15 years of related experience or equivalent combination of education and experience in several of the administrative areas and at the highest level of a corporation

Comunilife provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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